How to enter into a DPA or BAA with 3Shape
09/11/20263Shape’s Data Processing Agreement (DPA) and Business Associate Agreement (BAA) are concluded electronically through the 3Shape Account. There is no need to exchange separately signed copies with 3Shape.
You do not always need a DPA or BAA when using 3Shape products and services. Whether an agreement is required depends on the applicable data protection requirements and how the service processes personal data. Find out when you need to enter into a DPA or BAA with 3Shape here.
How do I enter into a DPA or BAA with 3Shape?
When a DPA or BAA is required, the applicable agreement is presented at the Company level in the 3Shape Account. The agreement is concluded on behalf of the Company and is not entered into separately by each individual user.
The agreement must be accepted by a user with the required Company administrator permissions. Once accepted, the agreement is recorded for the Company in the 3Shape Account.
It is the Company’s responsibility to ensure that the user accepting the DPA or BAA is authorized to enter into the agreement on its behalf.
If you would like to review the DPA or BAA before accepting it through the 3Shape Account, you can find the current versions of the agreements here.
How can I check if my organization has already accepted a DPA or BAA?
A user with Company administrator permissions can check which agreements have been accepted on behalf of the Company directly in the 3Shape Account.
After signing in, go to Company Info and select Edit next to Company agreements.
The Company agreements section shows the agreements accepted on behalf of the Company, including the Data Processing Agreement (DPA) or Business Associate Agreement (BAA), where applicable.
For each accepted agreement, you can also see when (date & time) it was accepted and which user account was used to accept it.
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Does 3Shape need to sign the DPA or BAA separately?
No. The DPA or BAA is concluded electronically when it is accepted on behalf of the Company through the 3Shape Account.
The electronic acceptance constitutes the agreement between the Company and 3Shape. A separate signature or countersignature from 3Shape is therefore not required.
Can 3Shape sign my Company’s own DPA or BAA?
3Shape uses its standard DPA and BAA for the services it provides. These agreements are integrated into the 3Shape Account acceptance flow and reflect how 3Shape services are designed, operated, and supported, including the applicable data processing arrangements.
For this reason, 3Shape is generally unable to enter into customer-specific DPA or BAA templates.
Did not find the answer to your question?
Please contact the 3Shape Data Protection Team at dpo@3shape.com. We will be happy to help with any questions regarding the 3Shape DPA or BAA.